Questions & Answers

If you have a question please e-mail us on: grandchallenge@papworth.org.uk. We will e-mail you the reply and we will also post the details on the website.

Q. Can the teams use money generated from activities and initiatives to re-invest in their idea as the Challenge progresses?

A. Yes, as in real business you can do this. However, please do your sums carefully. You need to be confident that the re-investment will generate the necessary income. You do not want to be left with a debt, an expensive event you haven’t sold tickets for or left over merchandise at the end of the Grand Challenge Event.

 

Q. Can I Gift Aid all the money received?

A. No, Gift Aid is only applicable to personal donations/sponsorship given to you by individuals who are currently or have been UK Tax payers. For more information please see the General Fundraising Guidelines we have provided.

 

Q. How do we account for money?

A. We will be providing you with a Budget Sheet to complete as part of your entry to the Grand Challenge. On it you will record the costs of your event and the income. It is entirely up to you but you may wish to set up your own Grand Challenge Bank Account in order to keep the money associated with you initiative separate from anything else.

 

Q. When is the winner announced?

A. The winner will be announced at the celebration / award event that will take place early in 2009. Keep an eye on the website for details of the date and location!

 

Q. At the end of the event do we keep our initial kitty and donate just the money raised or does the entire amount get donated?

A. We would obviously prefer you to donate the whole amount! And you would, of course, stand a better chance of winning the Grand Challenge as your final donation will be higher.

However, we do understand that some organisation would prefer to be able to “claw-back” the initial kitty. The spread sheet we will provide for you will allow you to deduct your initial kitty should you need to do so.

You must also make sure that if you will be doing this that you tell those people attending your event or participating in your initiative that the “money raised minus expenses will go to the Papworth Trust” rather than “all monies raised will go to the Papworth Trust”.

 

Q. What is the “cut-off” date for handing in money?

A. All trading, activities and events MUST be completed by the 31st December.

However, we realise that it can often take a while after the end of an event to collect in all the donations, sponsorship, pledges and payments.

So, you will have until the 31st January to collect any money and get your payment into the Papworth Trust.

The total we receive from you by that date will be entered into The Grand Challenge competition.

But, if you receive further money after that date the Charity will of course gratefully receive it but it WILL NOT be eligible for the competition.

 

Q. Are there any guidelines for using the Papworth Trust logo or contacting the press?

A. Yes! The Papworth Trust has a set of guidelines available for anyone wishing to use the Trust logo on materials or products.

Please contact the Fundraising team who will be happy to advise you on your specific query and send you a pack of further information.

With regard to the press we obviously have no objection to your writing and circulating your own press releases to promote your events and activities.

However all press releases MUST be signed-off by the Papworth Trust Marketing team before release. Please make sure that you allow plenty of time for this process.

 

Q. Can I have as many helpers as possible?

A. Yes! As with “real” fundraising events your core team will have been responsible for organising everything but you are very welcome to recruit willing volunteers to help you out.

For example, if you are organising an event you may need volunteers to sell raffle tickets or perhaps run the bar. We have found that volunteers are essential to ensuring a successful event.

 

Q. Is it possible that you may have a way of contacting celebrities in this area that we could ask to come onboard and help us with some of the events we are thinking about holding?

A. Papworth has not used many celebrities in the past at any of its events or functions although this is an area we are keen to develop. A good starting point may be some of our judging panel for the event. In recruiting to the panel we worked very hard to establish who, in our own organisation, had access to celebrities. Ask around in your organisation as its surprising how many people actually know someone famous. Make it as simple as possible for celebrities to become involved and ensure that you use their time to maximum benefit and be very clear about what you are asking them to do. For example, it is much easier to ask people to endorse an event and use their profile for media promotion etc whereas actually getting someone along to speak at event is often much more of a challenge.

 

Q. Do you have any kind of list of 'Guest Speakers' that we could have a look at if we were to run an event which may involve a line up of speakers?

A. Unfortunately we do not hold a ‘Guest Speakers’ list although there are a number of websites listing celebrities and guest speakers who could possibly be approached depending on the type of event you choose and your audience. Often they will give their services free or at a reduced rate if they know it is for a charity event. In the same way as approaching celebrities for their endorsement of an event my starting point usually involves establishing who in your organisation might have contacts and might be prepared to make an ‘ask’ on your behalf.

 

Q. Why can’t teams spend more than £1,000 on their fundraising initiative?

A. Answer provided by Alan Barrell, Chair of Judges – In order that me and the panel of judges can do our jobs effectively it is vital the parity exists between the participating teams. To achieve this we felt decided that teams should not exceed £1,000 expenditure on their fundraising initiative. We, as judges, felt this was an appropriate sum for teams to develop a high quality activity. If, however, teams believe they can develop a successful initiative for less than this sum they are more than welcome to try!

 

Q. Who provides the start up kitty?

A. When teams enter it is the responsibility of the team, or the company that they are representing to provide them with the £1,000 start up kitty. The declaration on the entry form needs to be signed to confirm that this has been agreed.

 

Q. What will our Fundraising Income fund?

A. In 2006/2007, the Papworth Trust received £1,283,000 in charitable donations.

The Trust delivers many services for which it receives statutory funding, but that money is not available to support pioneering new work.

In order to respond to current needs and to address any future needs our users may have, we have to generate our own income - charitable income.

We use charitable donations:

• to innovate and to fund pilot projects or research that may help shape the direction of future statutory funding;
• to provide longer term support for those parts of our work that are not statutory funded, but which we believe are essential and effective.

 

Q. Will every team have to choose a different fundraising initiative?

A. No. Each team will have their own individual ideas of how they wish to increase their start up kitty of £1,000. The only stipulation is that the initiative is legal and safe. Each team is requested to submit their chosen ideas by 31st October 2008. If there are duplicates this does not matter and all initiatives will be posted on The Grand Challenge website. Once we know what teams are doing it will enable our mentors and the Papworth Fundraising Team to tailor their advice to each particular team.

 

Q. As a fan of Dragon’s Den I have a question for Doug Richard how do I go about submitting it and getting the answer?

A. If submit your question via the e-mail link on the question and answer page your question will then be answered by Doug Richard and we will send you the reply and also your question and answer will be posted on The Grand Challenge website.